Inbound Electronic Folders - Set up & Configuration

Inbound Electronic Folders (or e-folders) enables the receipt and processing of inbound emails. Attachments can be  be automatically saved to local/network folders, the body text of the email can be saved to a file or an AS/400 command can be automatically executed, which can be be extracted from the body of the email or predefined.  Once Inbound e-folders is enabled, ECS/ie will monitor the inbox of the email profile configured within the ECS/integrated email System Settings and every unread email will be scanned, if the contents match the defined selection criteria then requested action will be performed.  The received emails will be marked as read. 

ECS/ie can be configured to automatically receive any type of attachment.  The primary use of Inbound e-folders is for the automated receipt of XML documents to be processed by the ECS/XML Processor for application to application e-commerce.  

The Inbound Electronic Folders functionality is only available when ECS/integrated email has been configured to use a Microsoft MAPI compliant email application, such as Microsoft Outlook, Exchange and Outlook Express. This functionality is not supported by Lotus Notes or Novell GroupWise.

To configure an Inbound e-folder, perform the following:

       

 

 

Copy email attachment(s) to Destination Folder

 

If the option to Copy email attachment(s) to Destination Folder is selected then the attachments contained within any emails received matching the defined selection criteria will be saved to the destination folder. 

 

 

Copy content of email Body Text to File

 

If the option to Copy content of email to Body Text to File is selected then the email body text for any any emails received matching the defined selection criteria will be saved to the destination folder. The file will be named using the standard Innnnnn.XML (where nnnnnn is a counter). The file extension is defined within the following Inbound e-folder configuration: 

 

 

Execute AS/400 Command sent within email Body Text

 

If the option to Execute AS/400 Command sent within email Body Text is selected then the data within the email body text will be treated as an AS/400 Command for any any emails received matching the defined selection criteria. If the data is invalid, or if there are syntax or run time errors with the command then an email will be sent to the System Administrator alerting them that the command could not be executed. 

The maximum permitted length for an AS/400 Command is 78 characters, all other characters will be truncated.

 

 

Execute Predefined AS/400 Command on receipt of email

 

If the option to Execute Predefined AS/400 Command on receipt of email is selected then a predefined AS/400 command can be executed on the receipt of any emails matching the defined selection criteria. If the predefined  AS/400 Command data is invalid, or if there are syntax or run time errors with the command then an email will be sent to the System Administrator alerting them that the command could not be executed. 

 

 

Note: More than one Inbound e-folder configuration can be configured with the same selection criteria, with different actions. For example this would enable the Attachment of an email to be saved to a Folder, the body of the email to be saved to another file and an AS/400 command triggered on the receipt of this same email. 

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